Set up a staff pay structure

import { Steps, Aside } from ‘@astrojs/starlight/components’;

For Administrators, Directors, and bursars. A pay structure is one staff member’s pay template: basic salary plus standard allowances and deductions, with an effective-from date. Set structures before building a payroll run.

1. Go to Staff → Payroll and open the Structures tab.
2. Add a structure (or open one to edit). Name it (for example “Teacher — Main Scale”) and set effective from.
3. Add lines: Basic (core salary), Allowance (housing, transport, responsibility), Deduction (for example a staff loan repayment) — each with a label and amount. The gross (basic + allowances − deductions) updates as you work. Save.

When you build a run on the Run tab, pick a structure per staff member. Their lines roll up to the run’s gross; payroll settings (PAYE — Pay As You Earn — and NSSF — National Social Security Fund, on the Settings tab) apply to reach net pay.

An empty structure means an empty gross. Add the structure before approving the run — or override one person's gross directly in the run when needed.

See also

• Run payroll
• Glossary: PAYE, NSSF