Record an expense

import { Steps, Aside } from ‘@astrojs/starlight/components’;

For Directors, bursars, and Administrators. Record any money the school pays out so income and spending stay reconciled.

1. Open Finance → Expenses and confirm the correct term is selected at the top. Expenses belong to the selected term.
2. If the page shows “No academic periods yet”, create a term first at Academic → Periods, then return.
3. In Record an expense, fill in category (Supplies, Salaries & wages, Utilities, Maintenance & repairs, Transport & fuel, Meals & catering, Exams & printing, or Other), description, amount in UGX, and date (defaults to today).
4. Choose Record expense. The entry appears in the term’s list with category, description, date, and amount.

The page header shows Total spent this period. To remove a genuine mistake, use the row’s delete action — deleted expenses are not kept, so only delete entries entered in error.

Keep categories accurate — they drive termly spend reports. A miscategorised entry makes reports harder to read.

See also

• Record a fee payment
• Report to the board